Truck waybill download form. Truck waybill - sample filling Filling in the front side

The work of many business entities is associated with the use of vehicles in their activities. The legislation establishes that the use of vehicles, regardless of whether they are their own or attracted under lease agreements, requires special documentary registration. Consider how the waybill is compiled truck in 2019.

If a company uses vehicles, then it must organize the correct accounting of its performance indicators.

This is necessary not only to plan the costs of its operation, to justify tax costs, but also to ensure the safety of machines for both company employees and third parties.

For these purposes, entities can develop and use waybills, which reflect the operating time of transport, mileage, downtime, the amount of cargo transported, etc. There are forms of documents recommended by Rosstat, which are divided into two types - 4-C and 4-P.

In the waybill, marks are made of all responsible persons responsible for its safety, about the admission of both the car itself and the driver to work. In this form, the refueller reflects the amount of fuel dispensed for given car, and the calculator determines the planned and actual consumption.

Attention ! In this document, the driver reflects the detailed route of the car, with fixing the exact addresses. This allows management to determine how assigned tasks are being performed and to prove to clients that the appropriate service has been provided.

Waybill can be issued for every day, and, if necessary, for a work shift. When carrying out the transportation of goods and passengers, the waybill is one of the most important documents.

Types of waybills for trucks

Depending on what indicators are used to record the operation of the car, there are two types of waybills - 4-C and 4-P.

Form 4-P

Waybill 4-P is used in cases when the operation of the transport is recorded on the basis of fixing the time of its operation. This document is to be completed when car use is charged based on time-based rates.

For example, when a vehicle carries out the transportation of goods, and payment is made not for the transported tonnage, but for the time the vehicle is in operation. However, there is a limitation in its application. Such a waybill can be issued if the cargo is delivered to no more than two destinations per day.

Form 4-C

It is this form 4-C that is most often used to formalize the work of vehicles. It allows you to take into account the piece-rate performance of the vehicle.

Such a waybill is used by carriers who charge a fee per tonne-kilometers.

Truck waybill form 2019 free download

A sample of filling out a waybill in 2019

Form 4-P

Front side

Such a waybill is used if the driver is paid a salary according to the hourly payment system. It is intended for only two flights, and for their fixation there are two tear-off coupons on the form, which are issued and handed over to customers.

You must start filling out the form from the top. The company stamp is affixed in the right corner. Further, it is necessary to indicate the series and number of the document, and the date when it was drawn up.

In the columns on the left side of the form, data about the car and the driver is recorded. Here you need to enter the brand of the car, its garage and state number, full name. the driver and the details of his driver's license. Next are the columns where you can specify data on trailers working with the machine - their make, license plate and garage.

If a company is going to transport cargo using its own truck and for commercial purposes, it needs to issue an appropriate waybill. You can download the form of this document for free below, but for now let's talk about the nuances of preparing a waybill for a truck.

The purpose of drawing up a waybill is, first of all, accounting - as the work of the vehicle and the driver. Information from it is taken into account when invoicing the buyer, as well as when calculating salaries.

There are two main forms of the document - 4-C and 4-P. The first form is used if a piece-rate form of remuneration is accepted at the enterprise when paying the driver. The second is with a time-based system.

The waybill is issued in a single copy for one work shift. The condition for the driver to submit the previous document is mandatory.

Among the requisites that must be filled in when issuing a document are the number and date of issue, the seal of the company that owns the truck. The document must be registered in a special register on the same day.

Usually the waybill of a truck is accompanied by a waybill, the registration of which is mandatory for the commercial transportation of goods and materials.

On our resource you can find both a sample waybill of a truck, and forms of official regulated document forms.

Attached filesAll forms

• waybill of a truck sample 4-С.doc
• truck waybill form 4-С.xls
• truck waybill form 4-С.doc

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If the freight is paid piece-by-piece, Form 4-c of the waybill is applied. The document helps to correctly calculate the size of the driver's salary and display the cost of fuel. The filling of this paper is divided into several stages.

• The series and number on the form are randomly set and additionally fixed
• After the date, indicate the code of works;
• The lines "Brigade" and "Column" contain the numbers of those divisions of the vehicle fleet to which the car or driver belongs;
• Vehicle data line: car brand and its registration numbers (state and garage);
• Driver data: surname with initials, his number driving license, report card number, driver class;

If there are two drivers, then either two waybills are filled in, or both drivers are indicated in one document.

Waybill of a truck, form 4-c - a sample of filling out for JSC:

Sample waybill form 4-c.

• If there is a license, the corresponding column is filled in with the series and number of the license card, its type is indicated (limited or standard);
• The state and garage numbers of the trailer or semi-trailer are entered in the column about trailers;
• In the line "Accompanying persons", the names with the initials of all employees accompanying the truck and the data of the documents on the basis of which the escort is carried out are marked;
• In the column about the work of the driver and the car, information about the time of departure and the time of return of the car to the territory of the vehicle fleet is entered;
• The column "Assignment to the driver" is intended for notes about the location of the customer;
• The line "At whose disposal" is indicated by the customer the person to whom the cargo driver will have to contact. A copy of the power of attorney for this person can subsequently be attached to the invoices;
• “Arrival time” refers to the hours and minutes of the vehicle arriving at the customer's location. For a multi-day flight, this column contains the time schedule specified in the contract;
• Columns 20 and 21 reflect the actual addresses of the points of cargo loading and delivery;
• The “Distance” line is intended for data on the length of the route. Information about the mileage can be obtained free of charge at any online transport exchange;
• The weight of the cargo is indicated in tons;
• In the line "Issue fuel" the amount of fuel required for operation is entered in words. This takes into account the unused fuel for the past day.

If the company uses seals in its work, then affixing a stamp on the document is mandatory. The waybill of a lorry of an individual entrepreneur who organizes cargo transportation can be issued without an appropriate seal, which is not considered a violation.

How to exchange a truck for a passenger car and what is required for this, you can read

Truck waybill form 4-c: basic rules for filling out

H What to fill out before leaving?

1. The Fuel Flow section should be completed by the refueller or lubricant technician. The columns of the section indicate information about the fuel received in fact, in column 12 - the amount of fuel remaining in the tanks;
2. On the front side of the waybill, a mark about the driver's medical examination is put down. Examination and the corresponding mark is the competence of an authorized person with a medical education;
3. The specialist of the technical control department notes "Speedometer readings" and actual time departure of the car on a mission;
4. The paper also records information about the actual condition of the vehicle.

If any breakdowns occur during the work, the dispatcher also enters into the "Marks" information about the repairs made on the way, used spare parts and the amount of costs for them.

Truck waybill form 4-c - you can download the form

What to fill in when returning to the vehicle fleet?

1. In the section "Car and Trailer Works" the flights made, the amount of fuel consumed, the time spent on work and the actual mileage are noted;
2. In the "Fuel movement", an OTD mechanic adds information about the amount of remaining fuel. Responsible for fuels and lubricants the employee confirms the delivery of the balances;
3. After assessing the condition of the car (satisfactory or unsatisfactory), a mark is put in the column "Rented" with the signature of the mechanic of the Quality Control Department.

You can find out how to correctly fill out the cashier-operator's journal of the km-4 form and download a sample of this document.

A sample of filling out the waybill of a truck.

What is filled in by the dispatcher?

1. In the column "Zero mileage" the dispatcher enters data on the kilometers from the gate of the vehicle fleet to the place of loading and from the point of unloading to the garage;
2. The Rate Change Factor records the change in fuel consumption. Information about the operating time of the engine and the operation of special equipment is recorded on the basis of documented information. After filling in the relevant fields, the dispatcher certifies them with his signature;
3. The last item to be filled in is the "Job sequence". The dispatcher records the total number of flights made.

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The line "Shipping documents in quantity" shows the total number of waybills handed over by the driver. In the field “Passed by the driver” the driver of the car signs, the dispatcher in the field “Accepted” also signs.

How to fill out a waybill for a truck of an individual entrepreneur and legal entityin the 1C program, you can find out in the following video:

We talked about the form of the waybill of the truck No. 4-p in. In this material, we present the form of the waybill of a truck 4-s.

Waybill truck 4-s

Waybill 4-s contains the main sections that allow you to keep track of the operating time of the vehicle, the driver, as well as the movement of fuel. This information is grouped in the following main blocks of the waybill:

• car driver's work;
• fuel movement;
• task to the driver;
• the sequence of the task;
• the results of the car and trailers.

Waybill in form 4-c: form download

It should be borne in mind that the sample of the waybill of a 4-c truck approved by the State Statistics Committee does not contain all the required details (clause 3 of the Order of the Ministry of Transport dated September 18, 2008 No. 152, Letter of the Ministry of Finance dated August 25, 2009 No. 03-03-06 / 2/161 ). For example, it does not provide for filling in the date and time of the pre-trip and post-trip medical examination of the driver. These details must be supplemented with the form of the waybill of the truck used by the organization.

In order to record the operation of a truck, a special form of a waybill in form 4-C is used, regardless of whether the vehicle is rented or owned. This document is intended so that it is possible to calculate the driver's salary and write off fuel and lubricants as the cost of servicing the truck.

Highlights on working with a waybill in form 4-C

This waybill is used if the driver works on a piece-rate form of remuneration. If the driver does not have a completed waybill, penalties are applied to him in accordance with Part 2 of Art. 12.3 Administrative Code of the Russian Federation - 500 rubles.

The unified form of the waybill 4-C is approved on a legislative basis - by the State Statistics Committee of the Russian Federation of November 28, 1997, No. 78. Only motor transport enterprises should use it, other business entities can develop their own form of waybill. A prerequisite - the document must contain mandatory details, and the form itself must be fixed in the accounting policy of the organization.

You can download an empty form of the waybill 4-C at this

The procedure for filling out a waybill in form 4-C

The rules for filling out the waybill 4-C are specified in Resolution No. 78. The form contains the front and back sides, which are filled in as follows:

Front side filling

On the front side of the waybill 4-C, you need to put down the name of the document and its date, then enter the name of the organization, the OKPO code, address and telephone number. Additionally, it is necessary to indicate the coding of the column, brigade and operating mode.

Then you need to display information about the cargo vehicle, including its brand, state number, garage number, if there is a trailer - information about it. After that, information about the driver is entered - full name, personnel number, driver's license data.

• work of the driver and vehicle (date and time of departure and arrival at the garage, actual operating time, speedometer readings);
• fuel movement (brand, how much issued, balance at the beginning and end of work, transport operation time, fuel consumption coefficient in relation to company standards);
• task to the driver (name and address of the customer, time of arrival, addresses of loading and unloading, name of cargo, distance of transportation and volume of cargo);

In addition, the following information should be on the front of the waybill:

• from the dispatcher on checking the driver's license, issuing the task and fuel;
• from a paramedic on the medical examination and the driver's admission to the task;
• from a mechanic about the carried out vehicle inspection;
• from the driver about the acceptance of the truck and its delivery after completing the task.

Any additional points, for example, an accident, repairs, etc., can be indicated in a special block "Notes of the organization - the owner of the vehicle".

A sample of filling out the front side of the waybill in form 4-C download

Back side filling

On the reverse side, the sequence of the driver's execution of the task is indicated, that is, it is here that it is necessary to register the route of the vehicle. This information includes:

• points of loading and unloading (re-hitching trailers);
• date and time of arrival and departure;
• numbers of accompanying shipping documents;
• name and signature of the consignor (or consignee).

Below, notes are made about whether there were any downtime along the route, what are their reasons, type and duration. This information may indicate why the driver was delayed on the way and spent more fuel than the standard. These sections are signed directly by the driver and dispatcher.

The second part of the reverse side of the waybill 4-C (the results of the car and trailers operation) reflects general information about how the driver worked his shift. In doing so, you must include the following information:

• fuel consumption at the rate and after the fact;
• operating time of the car and trailer, including in motion and idle time (during loading / unloading and for technical reasons);
• number of riders;
• mileage of a car and a trailer, including those with a load;
• the amount of cargo transported, including on trailers;
• kilometers traveled, including with a trailer;
• accrued salary to the driver.

In this section, the information is filled in not only by the dispatcher, but also by the taxer with the signature and decryption to it.

A sample of filling out the reverse side of the waybill in form 4-C download