Before leaving on a route or on a flight, drivers receive Waybill of a passenger car. The form has the established form No. 3 (Resolution 78).

The strict format of the document does not allow arbitrary changes in shape. The waybill of the car is produced and used only in a unified form.

There are certain rules for entering data into the Waybill of a passenger car. The circle of persons entitled to make entries in the form is limited. Records can be made by a dispatcher or other responsible employee. The driver's participation in filling out the document should be limited to affixing a signature.

It is obligatory to issue a waybill for a car in all organizations where cars are used in work. This form belongs to the primary accounting documentation.

In particular, the waybill of a passenger car is convenient to use to account for the consumption of fuels and lubricants. Also, the document is used to calculate the amount of wages.

A waybill for a car is issued for a period limited to one shift, one day or a business trip that can last several days.

All columns of the waybill are significant and the reliability and accuracy of the information in the document, and hence the accuracy of subsequent accounting activities, depends on their correct filling.

The waybill of a car has a registered number, contains detailed information about the vehicle, must be dated and certified by the seal of the organization operating the vehicle. Cases of use of trailers or semi-trailers with the entry of their data are also recorded.

On the way, the car can be accompanied by responsible employees. The data of such employees must also be recorded in the Waybill of a passenger car.

- the primary document for accounting for the movement of light vehicles of the organization, filled in by each driver for the current working day. The correct execution of this document is very important, therefore, it should be taken with the utmost responsibility to fill it out. You can download other reporting forms vehicle: waybill truck (shape 4) -, bus directions ( shape 6) – .

The waybill carries several functions:

• The employee's route is tracked.
• The driver's salary is calculated.
• The expenses for fuels and lubricants (POL) and vehicle maintenance are written off.

Basis for write-off fuels and lubricants is a waybill compiled by the driver, which indicates the fuel consumption. In order to write off fuel and lubricants, it is necessary to draw up a write-off certificate and attach a completed waybill to it.

Passenger car waybill (form 3)

The front side of the form contains information about the company that owns the car, about the vehicle itself passenger type and his driver. Before starting the work shift, the time of departure and the place from which the transport was delivered should be entered in the waybill. Before handing over the car to the driver, the mechanic of the organization must inspect and check the vehicle for faults.

The travel investigation document contains information about the speedometer readings at the beginning of the shift, as well as data on the movement of fuel (how much fuel was at the beginning of the day, how much was issued on the refueling sheet, how much remained at the end of the work shift and the actual amount of fuel spent in accordance with the established standards). The presence of this data allows you to analyze fuel consumption and understand whether fuel is being saved or overspending. The basis for setting fuel consumption rates is an order to write off fuel and lubricants.

When the driver returns the vehicle to the fleet, the speedometer and time readings are stamped at the bottom of the front of the document (Form 3). Then the driver hands over the car to the company mechanic.

The time of leaving the vehicle fleet and returning the car back must be confirmed by the signatures of the mechanic and the driver.

On the reverse side of the travel investigation document (form 3), a detailed route is indicated: the driver writes where he went during the working day, records the time of arrival and departure, as well as the distance in kilometers.

An accounting officer, having received a completed waybill in form 3, will correctly calculate the write-off of fuel and lubricants and charge

A sample of filling out a waybill of a passenger car (form 3)

A sample of filling out a waybill of a passenger car (form 3)

Document's name: Sample waybill of a passenger car (form 3)
Format:.doc
The size: 54 kb

A waybill is necessary to keep records of the work of the driver and his car. The completed waybill of a car is the main document by which the number of working hours is calculated. The form has number 3 and is the primary form of the state standard.

Each transport company must keep this documentation and store it for at least 5 years in the archives of the enterprise. Its form is approved by a government agency and is used in all transport companies who carry out transportation. On our website you can study a sample of filling out a waybill for a passenger car.

What is the document for?

The form has a special form and is approved by the state. This form is drawn up according to special rules and in case of violations, it may be invalidated. Forms have their own structure and required fields, depending on the vehicle and its tasks.

If your company is engaged in transportation, then you will have to keep records of waybills, which are issued daily or for several days, but not more than 1 calendar month. Papers must be registered in the journal, which has a form number 8. Their filling and control is carried out by the dispatcher. He enters the necessary data in the accounting journal. Important information is: the date of issue, as well as the document number. You can view a sample truck waybill for free on our website.

Data that must be indicated:

• The exact title of the document;
• Registration number;
• Information about the owner of the car;
• Driver information;
• Props are filled in only if the owner and driver are different people;
• Detailed information about the vehicle: technical condition, last repairs, fuel balance and consumption, mileage information;
• Accurate information about the route and its mileage.

It is filled in by the dispatcher in a single copy. The document is signed and given to the driver. After the end of the working day, the driver returns the form to the dispatcher. You can find a sample waybill on our portal.

Is it possible not to fill out the waybill?

The law of Art. 6 clause 2 states that it is prohibited to carry out passenger transportation or transportation of goods without paperwork. This is an obligatory document that testifies not only to the driver's work, but also to the condition of the vehicle. The form is filled in for both cars and trucks. They just have some differences in the data entry fields.

If the company is not engaged in transportation, but simply uses vehicles for movement, then such forms are needed to control fuel, information about technical condition vehicle. If you drive a private car on business and want to receive compensation for fuel and depreciation, then you also need to fill out a document. You can download and study a sample of filling out form 3 on our website.

A waybill is a special document confirming the fact of vehicle movement, driver's work, fuel consumption. Since 2019, new rules have come into effect. In the article you can learn how to fill in the waybill correctly, download the current sample.

What is a waybill for?

This is the primary document, it is necessary to record and write off the cost of maintaining a car. Also, on the basis of "vouchers" (as this paper is also often called), in many institutions, the wages of the driver are calculated.

All institutions, organizations and private entrepreneurs who operate cars are obliged to draw up waybills. The form of the document can be developed and approved independently, or you can use the form, which is approved by the Resolution of the State Statistics Committee of 28.11.1997 No. 78. The exception is companies that provide services for the transportation of goods or passengers, they are required to keep records of the movement of the vehicle in unified forms.

A voucher is issued without fail when using a car for business purposes. The form of ownership of the vehicle does not matter. That is, if the car is on the balance sheet of the organization, rented from a third-party company or operated Personal car employee for the needs of the institution, the voucher must be.

The forms should be taken into account in a special registration journal. It must be driven by all legal entities and private traders who operate cars.

Travel slip form

New form of the waybill in 2019: special requirements

Changes in the waybills in 2019 are not provided. The latest updates entered into force in December 2017 (approved by orders of the Ministry of Transport of Russia dated September 18, 2008 No. 152 (as amended on January 18, 2017) and No. 476 dated November 7, 2017). Requirements for filling out are supplemented with new mandatory details. At the same time, the round stamp on the letterhead has been canceled, if its use is not provided for by the Charter.

How to validate your form

If the organization decided to approve its own form of waybills, then the mandatory requirements should be taken into account:

1. Name of the document, number and date of issue. When putting down the numbering, it is necessary to observe the chronology.
2. The duration of the voucher. The maximum period is one month.
3. Information about the owner of the car. Now it is obligatory to indicate the OGRN.
4. Information about the driver of the vehicle (full name, driver's license number).
5. Information about the car (state number plate, brand).
6. Odometer data before departure and upon return to the garage (parking lot).
7. Date and time of the start of the flight and return to the parking lot.
8. Signature and full name responsible employee who indicated the odometer reading, date and time.
9. Date and time of the pre-trip and post-trip medical examination of the driver.
10. Stamp, signature and full name the healthcare professional who performed the medical examination.
11. Information about the pre-trip technical inspection with the date and time (DD / MM / YYYY, as well as hours and minutes).
12. Signature and full name responsible for vehicle inspection (mechanic, controller, foreman).

The completed document is signed by the dispatcher and the head of the institution or persons authorized by the head. If the company uses a seal (defined by the charter), then the voucher is sealed with a seal. The document is always drawn up in a single copy and handed over to the driver. At the end of the trip, the driver must hand it over to the person in charge under his signature.

What will be the violations

The 2019 waybill is necessary not only for writing off expenses and confirming them in the tax office. Also, a voucher is needed for the driver on the flight to confirm to the traffic police the legality of using a car, transporting passengers or cargo. A correctly completed voucher confirms that the vehicle is in good order, passed a technical inspection, and the driver has the right to drive the car (passed a medical examination). If the traffic police inspector does not provide the form, then the driver faces a fine from 500 to 3000 rubles (Article 12.3 of the Administrative Code of the Russian Federation.).

Waybills: rules for filling out in 2019

For each type of car, the Ministry of Transport approved new 2019 waybills. Let's talk about them using the table. It describes the waybills, the forms can be downloaded from the links.

	Waybill, form		Distinctive features in filling
Cars			The document can be used by organizations and private entrepreneurs operating cars. The filling procedure is presented in the letter of Rosstat dated 03.02.2005 No. ИУ-09-22 / 257. Mandatory condition: the form should not contain blank columns and details.
Freight transport with piecework payment to drivers			Filled in by shipping companies. Prerequisite: drivers are paid according to the piece rate system. The document provides for separate columns for the marks of customers of cargo transportation. Also, the form has tear-off coupons, on the basis of which the salary calculation is made. It is not allowed to issue a new voucher until the driver has submitted the previous one to the accounting department.
Trucks with time wages to drivers			The form was supplemented with a section for the details of consignment notes for transported goods and goods. Store together with shipping documents. The voucher form is intended for two flights in one working day.
		The form has detachable sheets that are used to record the services rendered by special equipment. Based on the tear-off coupon, the company issues invoices for the services rendered.
		Contains special columns for taximeter indicators. The voucher is issued for a full work shift, at the end of which the driver hands over the completed document to the accounting department or the person in charge.
Buses for public and other use		0345006 and 0345007	Forms are suitable for organizations that transport passengers on urban and suburban routes, or for other passenger transportation. The document is issued to the driver only after the previous voucher has been returned. The form is drawn up on a working day or full shift. The mark of the medical worker about the examination is required.

Storage times and liability

The organization is obliged to ensure the safety of vouchers for a period of 5 years, this is established by order of the Ministry of Transport of Russia dated September 18, 2008 No. 152. The same period is established by Art. 29 of Law No. 402-FZ for primary accounting documents.

Responsibility for the correctness of the compilation and reliability of the specified information is borne by the persons who indicated this information, as well as the head of the institution. An incorrectly drawn up voucher is considered null and void. Tax authorities will not accept such a document as confirmation of transportation costs for a car, which threatens to increase the tax base on profits and penalties.

A sample of filling out a waybill

We offer a sample for a budgetary institution that operates a car.

Ask questions, and we will supplement the article with answers and explanations!

We talked about the form of the waybill of the truck No. 4-p in. In this material, we present the form of the waybill of a truck 4-s.

Waybill truck 4-s

Waybill 4-s contains the main sections that allow you to keep track of the operating time of the vehicle, the driver, as well as the movement of fuel. This information is grouped in the following main blocks of the waybill:

• car driver's work;
• fuel movement;
• task to the driver;
• the sequence of the task;
• the results of the car and trailers.

Waybill in form 4-c: form download

It should be borne in mind that the sample of the waybill of a 4-c truck approved by the State Statistics Committee does not contain all the required details (clause 3 of the Order of the Ministry of Transport dated September 18, 2008 No. 152, Letter of the Ministry of Finance dated August 25, 2009 No. 03-03-06 / 2/161 ). For example, it does not provide for filling in the date and time of the pre-trip and post-trip medical examination of the driver. These details must be supplemented with the form of the waybill of the truck used by the organization.